Linked Lists feature

It can be useful to send group emails or newsletters that are filtered by some kind of attribute. For example, if you have a list that contains all of your employees, but you want to filter it by the department, you can use JungleMail to achieve this. You would do this by linking the department and employees lists. The Linked Lists feature allows linking two lists when sending a campaign.


How it works

To use the Linked Lists feature you will need:

  • A recipient list which contains a column with certain values for each recipient (for example, department, company, country, status, etc.)
  • And another list which contains more information for each of those values.

After you have configured the linked list in JungleMail Linked Lists (see example below) you can launch JungleMail from the second list by selecting one or more values. Now it will filter your recipients according to these selected values.

Example

To learn how to use the Linked Lists functionality, consider the following example. In this example, two lists are used: the first list will be Departments and the second list Employees.

The master list, Departments, only contains the names of departments and some other data (e.g., like the department descriptions):

The secondary list, Employees, contains employee data, including departments, job titles, names and  email addresses.

Both lists can be managed separately. Neither of them needs to have lookup columns. To use both of them at the same time, you will have to link them in  JungleMail Linked Lists. To do this, navigate to the JungleMail Linked List on your main site collection (the one where JungleMail Core feature is activated). Now add a new item:

Master List URL must contain the list that will be used as a starting point to create JungleMail Jobs. In this  example , it is the Departments list.

Master Field Name must contain the name of the column which holds the required data for filtering. In this example,  it is the name of the department.

Recipient List URL must contain the list you want to link this list to. In this example that is the list in which the employees (recipients) are stored. In this example, it is the Employees list (Note: don't use the email column for this but use a list that contains the email addresses in a plain text column).

Recipient Field Name must contain the Recipient list column that holds the data matching the Master list’s specified column. In this  example , it is Job Title.

URL’s can have the following formats:

  • Absolute URLs: http://portal/sites/SiteCollection/Site/Lists/Departments
  • Site-collection-relative URLs: Site/Lists/Departments
  • Server-relative URLs: /sites/SiteCollection/Site/Lists/Departments

Once you select an item in the Master list and run JungleMail, you will be able to select Linked list as a recipient source and/or a recipients list column:

JungleMail will now resolve all the recipients from the Employees list that belong to the department required by you.

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